The Status of a Purchase Order is displayed in the top right-hand corner. We keep a record of status changes along with the initials of the User who set the status, and date and time of the last status changes.
| Status | Description |
|---|---|
| New | First Status of a Purchase Order. The details can still be edited |
| Awaiting Authorisation | PO can still be edited, but the department head has been emailed to review the costs and Authorise |
| Authorised | PO costs are now locked as the costs have been signed off |
| Received | The work is complete or the goods have been received set as Goods Received |
| Completed | Once all work has been fully invoiced enter the Completion Details e.g. Supplier Invoice Numbers, Invoice Amount, Invoice Dates, and any relevant Discrepancy Reasons |
| Cancelled | PO was not required and cancelled. A Purchase Order cannot be Cancelled if it is already Completed or if it has associated |
Please Note: To Cancel a Purchase Order you need to follow the steps below:
- Menu
- Cancel Order
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