Purchase Order Types

Modified on Tue, 23 Jan, 2024 at 3:25 PM

In the Order Type field, you should select the item that matches your purchase most closely. Most Purchase Order types are treated in the same way, apart from the exceptions* noted below:

Order Types	Exceptions*
Purchase General Purchase from a Supplier
CapEx Capital Expenditure is the money spent to buy or maintain fixed assets such as equipment
Service Contract Agreement with a Contractor for the maintenance and servicing of equipment over a specified period
Hire* Hire of Equipment required for Project	Shows 'Create Shipping Note (OUT)' option
	Shows Start Date & End Date fields (instead of Del. Date)
	Editing detail line Qty calculates Unit Charge (Total / Qty)
Freelance* Purchase Order for a Freelance Artist	Shows Start Date & End Date fields (instead of Del. Date)
	Editing detail line Qty calculates Unit Charge (Total / Qty)
	We recommend using the Automatic Job creation method. The Resource & Company must match Please Note: If you raise a PO for a Freelancer, and link it manually to a Job booking, iCFM will assume that the Job costs are accurate and ignore the PO to prevent doubling up revenue.
Lease Financing or extended rental of Assets such as equipment, rather than purchase it outright
Outsource* Contracting work to a company that provides Artists	Shows Start Date & End Date fields (instead of Del. Date)
	Editing detail line Qty calculates Unit Charge (Total / Qty)
Maintenance Maintenance services
Petty Cash Usually day-to-day items paid for with cash
Office Supplies Materials such as stationery that are needed