The Depot Editor is used to manage office locations within iCFM. Each Depot represents a physical site where work is carried out or Resources (such as Artists) are based. These settings affect Job Scheduling, availability, VAT, and financial rules.
It’s recommended to create a separate Depot for each city where your company operates. If you have multiple offices in the same city, you can still configure each with its own Depot – for example, to support business separation, distinct teams, or location-specific reporting.
To add a new Depot:
Main Menu > Admin Options
Open the Depot Editor
Click the Create Depot button at the bottom of the screen - a new row will appear at the bottom of the table
Complete all required fields in the new row (see below for more information)
Click Save to confirm the new Depot
Editing a Depot:
- Open the Depot Editor as above
- Make the required changes directly in the relevant Depot row
Important Notes:
- Changes are saved automatically and take effect immediately across the system
- Editing or deleting a Depot may impact how Jobs are scheduled and costed across your system.
- Changes to Currency, Rate Card or Tax settings can affect invoicing and reporting.
- Only users with a good understanding of your company's setup should make adjustments here.
| Name | Short identifier for the Depot (e.g. LDN, NYC) shown throughout the system | |
| Description | Full name or description of the Depot (e.g. London Office, New York) | |
| Rate Card | The associated Rate Card number defines the pricing model for Jobs in this Depot | |
| Currency | Tick this box if the Depot should apply VAT or tax to ensure correct financial handling This should always be ticked for any UK-based Depot | |
| VAT/Tax | Tick this box if the Depot should apply VAT or tax to scheduled jobs and financial calculations | |
| Timezone | Select the timezone for this Depot (e.g. Europe/London, America/New_York) This sets the default time reference for Job Scheduling and visibility across the system | |
| Country | The country where the Depot is based – used to link your Depot to the correct Public Holidays | |
| Public Holiday Colour | Optional – enter a hex code (e.g. #A5FFA5) to display public holidays in schedule views | |
| Status | Available | Depot is active and can be used in the system |
| Deleted | Depot is inactive and hidden from use, but can be restored | |
| Actions | Delete Depot | Marks the Depot as deleted (does not permanently remove it) |
| Restore Depot | Reactivates a previously deleted Depot | |
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