Export Invoices

CETA provide integration to many accounts packages, and each one is slightly different in both the way they work, so each requires different steps. All these guides assume that you have the integration setup and installed correctly for the procedure to work.

Most of the guides/methods, require users to "Prepare" accounts transactions for export. This tells the system you are happy for them to go. Sometimes we allocate Invoice Numbers, sometimes we retrieve it after exporting. It all depends on your choice and what the vendor allows us to do.

Quickbooks Online

1. Prepared accounts transactions should be "Billing Approvals" and not yet have an Invoice Number assigned.
2. Visit the "Export" dashboard tab, which will open a new window where you will be required to authenticate with Quickbooks. Use your Intuit Quickbooks login credentials at this point.
3. Once authorised, you will see a list of the Billing Approvals that are prepared and ready to go. Simply click on the row of the invoice(s) you wish to export.
4. Once you have selected all the invoices you wish to export, click the "Export Invoices" button.
5. Each invoice and its associated costing rows will be sent to Quickbooks Online. If for any reason the invoice cannot be sent (maybe a missing client in Quickbooks) then a message will appear above the invoice selection grid.
6. Each invoice that is exported correctly will be assigned an Invoice Number from Quickbooks Online and that invoice number will be updated into iCFM so you can cross-reference invoices and find them easier. In addition to this, the invoice date will also be updated from Quickbooks into iCFM.